THE EXPO LEAD MANAGER
Turn stand visitors into follow-up calls. Automatically
Your Expo Leads. Captured. Not Lost
Most exhibitors leave a show with a stack of business cards, a handful of notes on their phone, and good intentions to follow up. By the time Monday rolls around, half of those leads have gone cold and some never get contacted at all.
The Expo Lead Manager was built to fix that.
It is a simple QR code system for your stand. Visitors scan, fill in a short form, and their details are captured straight away. No apps to download, no manual data entry, no lost leads.
Every lead gets a welcome email within the hour, and a reminder follow-up early the next week, so nobody falls through the cracks while you are busy running your stand.
Does This Sound Like You?
- You exhibit at expos and trade shows but leads get lost between the stand and your CRM
- You are relying on business cards or a notebook, and follow-up happens days later, if at all.
- You want visitors to feel like they are dealing with a professional operation, not a scramble for a pen.
- You want the leads flowing straight into your CRM or inbox, not sitting in someone's bag.
- You are an event organiser and want to offer exhibitors a tool that actually helps them get value from the show.
- If any of these land, Expo Lead Manager may be for you.
Set up once. Scan at the stand. Leads land in your inbox automatically
Simple Process.
We build a lead capture form for your stand, with the fields that matter to you. Name, phone, email, what they are interested in, and the best time to call them back.
No app, no login. A visitor scans the QR code at your stand, fills in a short form on their phone, and you carry on talking to the next person.
Every submission is captured instantly and sent to your Google Sheet or CRM, so you always have a live list of everyone who has come through your stand.
A welcome email goes out within the hour of a visitor scanning, and a reminder email follows early the next week. Your leads hear from you while the show is still fresh in their mind.
What You Get
Every visitor who scans your code is captured properly, with the details you actually need: name, phone, email, interest area, and the best time to call them back. Nothing relies on someone’s handwriting or memory.
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A welcome email goes out within the hour of someone scanning, so you are already front of mind before they have left the show floor, not days later when they have forgotten who you are.
A reminder email follows early the next week, giving you a second shot at a reply without having to remember to chase anyone yourself.
Every submission lands straight in your Google Sheet or CRM the moment it comes in, ready to action rather than waiting to be typed up after the show.
Each show gets its own form and QR code, so you always know exactly which leads came from which event, with nothing mixed together or lost between shows.
Frequently Asked Questions
It is a QR code based lead capture tool for your expo or trade show stand. Visitors scan a code, fill in a short form, and their details are captured instantly, with automatic follow-up emails so no lead goes cold.
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You print or display the QR code at your stand. A visitor scans it with their phone, fills in a short form, and their details are captured straight away. No app, no login, nothing for you to do at the time.
Each lead gets a welcome email within the hour, and a reminder email early the following week. Their details flow straight into your event CRM. You can utilise this CRM or download a CSV and upload to your current CRM.
We build a fresh form for each event so you can tailor the questions and keep your lead lists separate and organised.
A single show is $349 +GST, which covers your custom form, QR code, and all the automated follow-up emails. If you exhibit regularly, ask us about our annual option covering up to six shows.
One Off Show
A ready-to-go lead capture setup for a single expo or trade show.- Custom QR code and lead capture form
- Fields tailored to your stand
- Instant welcome email to every lead
- Reminder follow-up email the following week
- Leads delivered to as a CSV File
- Multi Show Discoutnts Available.
CRM Package
For exhibitors who want their leads properly nurtured, not just captured.- Everything in the One Off Show for each show
- A dedicated CRM account set up for your business, not just a spreadsheet
- Every lead automatically tagged and organised by show and interest area
- Ongoing email nurture sequences that keep talking to your leads long after the welcome email, so prospects who are not ready to buy yet stay warm until they are
- One central place to see every lead from every show, with a full history of what has been sent to them
Why Work With Web8
- Local Expertise
We are a Kiwi-owned agency that understands the NZ market. We know how local businesses buy, search, and make decisions - Transparent Pricing
Fixed price, no surprises. You know exactly what you are paying and what you are getting before the session starts. - Your Report, Your Plan
The written report belongs to you. You can take it to any agency, act on it yourself, or use it as a brief for your internal team. No lock-in. - We are not a big overseas agency guessing at the NZ market.
We are locals who understand how Kiwi businesses work, what they can afford, and what actually moves the needle. That is the difference